Adopting the eInvoicing Directive in the European Trust Service
Providers’ platforms.

POOL-TSPs

DESCRIPTION

The POOL-TSPs – Adoption of the eInvoicing Directive through interconnected platforms of European Trust Service Providers. The project was developed and presented by LMT Group in collaboration with the University of Valencia. The project is co-financed by the European Commission through its eInvoicing call from the 2017 CEF Telecom Call – eInvoicing (CEF-TC-2017-3)

The aim of the Action is to support the  EDI providers of the consortium from several Member State (Belgium, Ireland, Iceland, Denmark, Norway, Netherlands, Sweden, Italy and Spain) to meet the European Standard (EN) on electronic invoicing for cross-border transactions according to the Directive 2014/55/EU.

Moreover, 10 PEPPOL Access Points operated by the beneficiaries of this Action will be adapted, tested and validated in order to enable the use of the EN corresponding syntaxes when exchanging invoices via the Access Points compliant with AS4 eSENS profile.

 

OBJECTIVES

Become a fully compliant with the EN
and provide a solution scalable based
on the eInvoicing demand.

Enhance eInvoincing
interoperability to ease the adoption of the e-Invoicing Regulation

Help cross-border transactions
with an interoperable
eInvoicing platform.

Agreement number:INEA/CEF/ICT/A2017/1560946
Action No: 2017-EU-IA-0154
Start date: 01/07/2018
Duration: 12 months

CEF programme and Grant Agreement managed by INEA, Innovation and Networks Executive Agency

Solution implemented on eInvoicing CEF Building Block
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PARTNERS

More information

-Universitat de València (UVEG), Spain (Coordinating Institution)
-Leading Management Technology S.L (LMT) ,  Spain
-AdValvas Europe NV (AdValvas), Belgium
-Aksesspunkt Norge AS (Aksesspunkt), Norway
-Babelway (Babelway), Belgium
-Datajust B.V. (Datajust), Netherlands
-EDI FACTORY LTD (Celtrino), Ireland
-Officient A/S (Officient), Denmark
-Sendill is Unimaze ehf (Unimaze), Iceland
-eConnect International B.V. (eConnect), Netherlands
-VIADUCT AB (VIADUCT), Sweden
-XPOWER NV (XPOWER), Belgium
-IN.TE.S.A. – Iniziative Telematiche per i Servizi Applicativi S.p.A. (IN.TE.S.A.), Italy
-G & J O’Neill Enterprises Ltd. (G & J O’Neill), Ireland
-Floraville Home and Gift Ltd. (Floraville), Ireland
-German Salami CO. (DUNDALK) LTD (GS), Ireland
-Ireland’s Eye Seadfood LTD (IES), Ireland
-Irish Pride Fine Foods Unlimited (Irish Pride), Ireland
-Nomadic Dairy Ltd (Nomadic), Ireland
-Honeyvale Foods Limited (Honeyvale), Ireland

Project Activities

Project Management

 

The coordination of the beneficiaries is managed by the Universitat de València (UVEG). Thus, it will be monitoring the project progress and it will be involved in administrative and financial management, quality assurance and internal dissemination of knowledge. Furthermore, the coordinator, in collaboration with the beneficiaries will supervise contacts with all external organisations, deliver all types of reports and deliverables and manage conflicts by applying the foreseen procedures and constantly will co-operate with the project’s technical management. The overall management, storage and internal dissemination of knowledge will be the responsibility of the Project Manager, whilst the Partner Representatives will be responsible for communicating knowledge produced for the specific tasks they have been assigned. Two internal quality audits will be carried out in order to ensure that all partners involved carry out all necessary tasks in line with the project directives.

Technical and legal requirements and support to the implementation

Each EDI Provider will design its own implementation by analysing the EU Directive and the decisions taken by the European Commission and by the CEN regarding the adoption of the European Standard on electronic invoicing, especially the syntaxes approved. The elDAS Regulation and the national transcriptions will also be reviewed by the beneficiaries to better identify their specific needs according to their national contexts.

UVEG and LMT will assist the EDI providers by giving consortium support to the technician, analysing the legal and technical requirements and building a solid coordination strategy.During the whole activity the technical manager (LMT) will guide the technicians of the participants through their implementation and tests, contacting the European Commission, the OppenPEPPOL and the CEF elnvoicing Service Desk when necessary in order to review technical issues and resolve any compliance issues.

CEF eDelivery Access Points testing

This test aims at adapting, testing and validating 10 PEPPOL Access Points (based on AS4 eSENS profile) operated by the beneficiaries of this action in order to enable the use of both syntaxes (UBL 2.1 and CEFACT/CII) corresponding to the EN when exchanging invoices via the Access Points complaint with AS4 eSENS profile. This action does not include the setup of AS4 e-SENS Access Points as those are already funded by other ongoing CEF actions (2016-EU-IA-0063 for Officient, Aksesspunkt, Unimaze and eConnect.

This activity includes:

-The analysis of EN adoption by the eDelivery services: This will review the actual AP solution of each elnvoicing provider to identify the necessary adjustments, so that each solution can support EN and pass the interoperability tests to be carried out during this project.

-Preparation of the AS4 Server to run the interoperability tests: This  will configure and adapt the AS4 Server for the exchange of UBL 2.1 and CEFACT/CII invoices.

-Connectivity tests among the APs: Promote the first connectivity tests among the Access Points of the consortium. It includes the exchange of information about their APs (certificates, endpoints, contact person, etc).

Upgrade of elnvoicing solutions to support EN

This aims at upgrading 10 eInvoicing solutions to support the European eInvoicing standard. Each EDI provider will carry out the implementation of its elnvoicing solution separately according to their specific needs. Each EDI provider will develop the necessary tools and adapt the systems to the use of the European elnvoicing standard according to the scope of this action. Each solution will run an interoperability test and use the web form of the CEF conformance testing service to validate their solution.

The implementation of this task will allow all elnvoicing solutions to be ready to exchange, validate and process electronic invoices in UBL 2.1 and CEFACT/CII syntaxes. This includes the development of certain tools according to their specific needs:

-Message validation tools (to validate the syntaxes and semantic of the invoices)
-Parsing and mapping transformation tools (to create, extract or modify the content of
an invoice according to the schemes used by each solution)
-Report and monitor tools (to visualise the content of the invoices as well as associated
log files)
-Gateway tools (to the use of the AP)
-Invoice archiving tools (to facilitate the use of external archiving solutions)

 

 

Consortium interoperability tests and validation for cross-border
transactions

This activity aims to undergo the final tests for each implementation of the participants (as implemented under activity 4), promoting collaboration between the beneficiaries for the cross-border transactions, and concluding the elnvoicing conformance tests. In this sense, this activity will supervise the results obtained during the implementation and especially during the tests with use cases to guarantee the necessary quality to start the use of the European Standard on electronic invoice by the production environments of the participants.

The main sub-activities are:

-Consortium final tests: the goal is the successful passing of interoperability tests among the APs of this consortium validating the evidence regarding the exchange of electronic invoices compliant with the EN. To complete this validation process, each EDI provider will exchange test invoices with at least 5 other APs of the consortium (acting as clients sending and/or receiving invoices). During these tests the EDI providers will also have to demonstrate that their APs are operative in a production environment.

-Internal and External Quality Assurance on individual technical reports: The whole implementation carried out by each elnvoicing provider with tests and logs will be reviewed and evaluated to certify the results obtained according to the scope of this action (the elnvoicing solutions ready to process electronic invoices compliant with the EN). This quality assurance checks will be carried out internally (UVEG and LMT will review the individual technical report presented by each elnvoicing provider with the corresponding evidences) and externally (LMT will subcontract an external expert not involved in this action, who will provide a report per each elnvoicing provider about the reached results, to confirm that the evidence provided for each implementation is aligned to the test plan defined

 

 

 

 

 

Communication, exploitation plan and dissemination

This activity will prepare and execute action plan for the dissemination and the exploitation of the project results at European level and from both the consortium and each entity perspective.

First of all, there is a definition of the communication plan where the strategic communication plan is elaborated. This plan will guide the beneficiaries in the dissemination of the action by focusing those entities and researchers interested on the European elnvoicing standard. Social, professional networks (including clients and other providers) will be used for dissemination of this action. The communication plan will include tasks to be carried out for both the action as a whole and each of the beneficiaries.

Secondly, the project website implementation, the website will be created at the beginning of the action and will be used both to publish key information about the action progress and to give and international visibility to the action and the beneficiaries. The individual beneficiaries will also use their existing websites and social media accounts to inform about the action. Furthermore,  the benefits of the European standard for business means will be shared in order to take advantage of the different already created communities as paths of exploitation of the action’s results.

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